Accounting Outsourcing for UK Hospitality Businesses

Yes. EPOS reconciliation is one of the most common pain points for hospitality clients, and it is something we handle as a standard part of the bookkeeping workflow. We match EPOS daily totals to bank receipts, reconcile card terminal reports, and investigate variances before they become a problem. We work with the major EPOS systems used in UK hospitality.

Yes. We process tips and gratuity payroll under the Tronc scheme, including the allocation of pooled tips, correct PAYE treatment, RTI submissions, and the documentation your clients need to demonstrate compliance with HMRC's tipping rules. We stay current with the latest guidance on employer obligations under the Employment (Allocation of Tips) Act.

We apply the correct VAT rate to each supply - standard-rated alcohol and adult soft drinks, reduced-rate hot food and non-alcoholic drinks where applicable, and zero-rated cold takeaway food. Where clients have mixed-supply menus or event catering, we work through the apportionment with you to make sure the return is accurate.

Yes. Multi-site bookkeeping is a standard part of our hospitality offering. We maintain separate ledgers by site, prepare consolidated management accounts, and ensure VAT grouping or disaggregation is handled correctly. The reporting structure follows your template or one we agree during onboarding.

Yes. Hospitality management accounts require sector-specific metrics - GP by category, labour cost as a percentage of revenue, covers per service, and site-by-site performance. We prepare the pack to your specification and flag any significant variances from prior period or budget.

We start with a short call to understand the client - number of sites, EPOS systems in use, payroll headcount, and current VAT position. From there we agree workflows and access, and most engagements are fully operational within two weeks. We have done this enough times that the process is straightforward.