Hospitality Accounting Outsourcing for UK Practices

Yes. EPOS reconciliation is one of the most common pain points for hospitality clients, and it is a standard part of the hospitality bookkeeping services UK practices outsource to us. We match EPOS daily totals to bank receipts, reconcile card terminal reports, and investigate variances before they become a problem. We work with the major EPOS systems used in UK hospitality.

Yes. Tronc sits inside our hospitality payroll outsourcing UK service - pooled tip allocation, correct PAYE treatment, RTI submissions, and the documentation your clients need to demonstrate compliance with HMRC's tipping rules. Qualifying tips must be allocated and paid to workers by the end of the month following the month the customer paid them, and the allocation records kept for three years, so we run Tronc to that calendar rather than to whatever the payroll date happens to be. We stay current with employer obligations under the Employment (Allocation of Tips) Act.

Hospitality VAT accounting UK returns live or die on getting each supply onto the right line. We apply the correct rate to each one - standard-rated alcohol and adult soft drinks, hot food whether eaten in or taken away, and zero-rated cold takeaway food. Restaurant VAT accounting and café VAT accounting turn on that eat-in and takeaway split; pub VAT accounting turns on the wet and dry mix; hotel VAT accounting adds the reduced value rule on stays running past 28 days and the treatment of deposits and no-show charges. Where clients have mixed-supply menus or event catering, we work through the apportionment with you before the return is filed.

Yes. Multi-site bookkeeping for hospitality is standard work for us. We maintain separate ledgers by site, prepare consolidated management accounts, and make sure VAT grouping or disaggregation is handled correctly. It is the same workflow whether the estate is four cafés, a two-pub group or a hotel with three trading departments. The reporting structure follows your template or one we agree during onboarding.

Yes. Hospitality management accounting needs sector-specific metrics - GP by category, labour cost as a percentage of revenue, covers per service, and site-by-site performance. Hotel management accounts add occupancy, ADR and RevPAR, plus departmental splits across rooms, food and beverage. We prepare the pack to your specification and flag any significant variances from prior period or budget.

Moving hospitality accounting work across to us starts with a short call to understand the client - number of sites, EPOS systems in use, payroll headcount, and current VAT position. From there we agree workflows and access, and most engagements are fully operational within two weeks. We have done this enough times that the process is straightforward.

Yes, and weekly is the norm rather than the exception. Payroll for restaurants runs on a short cycle with constant starters and leavers, age-banded minimum wage rates across a young workforce, and tips sitting outside contractual pay - which is why restaurant payroll management is where most of the errors in a hospitality file start. From 1 April 2026 the National Living Wage is £12.71 an hour for workers aged 21 and over, £10.85 for 18 to 20 year olds, and £8.00 for 16 and 17 year olds and apprentices, with the daily accommodation offset at £11.10 - a live issue in the hotel payroll services UK operators run for live-in and seasonal staff. From 6 April 2026 Statutory Sick Pay is payable from the first day of absence with the Lower Earnings Limit removed, which changes the cost of short absences on a workforce built around them. We run the rates by date of birth rather than by job title, and keep Tronc reconciled separately from contractual pay so the two never blur on a payslip.

All of them. The hotel accounting services UK practices outsource to us sit alongside pub accounting services UK, bar accounting services UK and café accounting services UK - the venue changes the shape of the file, not the workflow. Pub bookkeeping services UK work needs the wet and dry split and gaming machine income handled separately. Bar bookkeeping UK work turns on late trading, door staff and till float control. Café bookkeeping services UK work is dominated by the eat-in and takeaway VAT split. Hotel bookkeeping services UK work adds deposits, departmental revenue and the accommodation rules. We keep one chart of accounts across the estate so the consolidated pack still means something when the sites trade differently.

Pricing is per client, per workflow, based on the number of sites, EPOS and transaction volume, payroll headcount and frequency, and whether a Tronc scheme is already running. A four-site café group and a single hotel with three trading departments are different jobs at the same turnover, so hotel bookkeeping outsourcing UK groups ask us about is priced on the departmental structure rather than the headline revenue. There is no retainer, no minimum volume, and no separate charge for the senior review. Send us one real client and we will price it properly rather than quote a headline rate that changes at month three.